ENCOUNTER 2014

PrintEncounter 2014 will be held from August 6-9, 2014 in Lehigh Valley, PA.
Register now for Encounter:
Encounter 2014 registration form

For early arrivals on August 6, We will have a bus available to visit the Bethlehem Musikfest. If you have never been to Musikfest, it’s quite the musical experience. We have the polo shirt design completed. See and order the Encounter polo shirt.

Encounter Location:
The Best Western Plus Lehigh Valley Hotel & Conference Center
300 Gateway Drive
Bethlehem, PA 18017
Reservation phone number: 610-866-5800
The special room rate for the event is $92.00/night. Cut off for early reservations at this price is 7/8/2014. Contact the hotel directly for reservations. You must mention AHSTC to get the special pricing. The special pricing will be valid for a few days prior to and after Encounter should you want to come a little early for Musikfest or leave a little later. Musikfest starts the Friday prior on 8/1 and ends on Sunday night 8/10.

Here’s the team doing the finishing touches to the awards.

Setting up nameplates


Setting up nameplates

Final assembly of Awards

Final assembly of Awards

FINAL Schedule of Events (posted August 5):

Hotel Check-in @ 4:00 PM Daily

WEDNESDAY 8/6

2:00 PM to 5:00 PM then 6:00 PM to 8:00 PM- Registration open (Lobby)
3:00 PM to 5:00 PM- Regalia Room (Lafayette/Muhlenberg) open for deliveries
5:00 PM to 10:00 PM- Bus transport to Musikfest

THURSDAY 8/7

8:00 AM to 9:00 AM Pictures for Registration Gift
8:00 AM to 12:00 PM then 3:00 PM to 4:00 PM- Registration open (Cedar Crest Room)
8:30 AM- Rallye School –Cedar Crest Meeting Room
9:00 AM- Rallye Begins
10:00 AM to 3:00 PM- Regalia (Lafayette/Muhlenberg Meeting Rms)
10:00 AM to 5:00 PM- Hospitality open (Moravian Rm)
1:00 PM to 2:00 PM- Pictures for Registration Gift (Gazebo)
2:00 PM- Rallye complete
2:00 PM to 3:30 –Tech Session @ K & T – Tire Shaving
3:00 PM to 8:00 PM- America on Wheels Museum self-guided tours
5:00 PM to 8:00 PM America on Wheels -Lite dinner and Rallye Awards

FRIDAY 8/8

8:00 AM to 9:00 AM- pictures for Registration Gift- (Gazebo)
9:00 AM to 12:00 PM- then 2:00 PM to 4:00 PM-Registration open (Cedar Crest Room)
9:00 AM to 12:00 PM – Gymkana in Parking Lot
10:00 AM to 5:00 PM- Regalia (Lafayette/Muhlenberg Meeting rooms)
10:00 AM to 5:00 PM- Hospitality open (No alcohol during driving events)-Moravian Room
1:00 PM to 3:00 PM- Funkana
1:00 PM to 2:00 PM- Kiddiekana in Hospitality Room (Moravian)
2:00 PM to 3:00 PM- Ladies English Tea (Lehigh Room)
3:00 PM to 5:00 PM- Valve Cover Races ( Parking Lot)
4:00 PM to 5:00 PM- Concours pre-judging (Cedar Crest)
6:00 PM – BBQ and Awards for Gymkana, Funkana and Valve Cover Races (Lehigh Room)
8:00 PM- Charity Auction (Lehigh Room)

SATURDAY 8/9

8:00 AM –Board Meeting (Board Rm A or B)
8:00 AM to Noon- Concours Judging (Parking Lot)
9:00 AM to 11:00 PM- Registration (Cedar Crest)
9:30 AM to 11:30 AM Historic Tour of Bethlehem
10:00 AM to 3:00 PM- Regalia open (Lafayette/Muhlenberg Rms)
10:00 AM to 4:00 PM- Hospitality open (Moravian Rm/Rm 197)
12:00 PM to 3:00 PM- Popular Car Show- (On Grass Field by Gazebo)
12:00 PM to 3:00 PM- All British Car Show- (Adjacent parking lot to show field)
6:30 PM to 9:00 PM- Buffet Dinner and Awards Banquet (Car Show; Venezia & George Null Awards) with Cash Bar
9:00 PM to 11:00 PM- Entertainment

SUNDAY 8/10

8:00 AM to 9:00 AM- Regalia Room (Lafayette/Muhlenberg) Open for pick-up.
Check out by noon